2010 Annual General Meeting Results

28 members attended the Club's AGM and elected a new committee to manage the Club for 2011.

President: Bob Williams
Vice President: Allan Haywood
Secretary: Maureen Scerri
Treasurer: Chris Kingsland
Motorsport Director: David Atkin

General Committee:
Arthur Scerri
Carolyn Williams
Heather Lambley
Jayne Morton
Murray Friend
Neil Ruxton
Warwick Morton

Special Appointments outside the Committee:
Editor Torque of the Town: Darren Wu
Webmaster: Martin Dover
Historic Registration: Gary Winterbottom

President thanked members attending the AGM and retiring Committee Members Darren Wu, Edwin Lapitan, Brian Callan and Martin Dover for their work on the committee in 2010. He went on to welcome new committee members Jayne, Murray, Neil and Warwick to the committee. Motions to accept the Financial Report and to not appoint auditors for 2010 were carried.

BMW Drivers Club NSW Management

Each year, on the first Wednesday Night in December your Club holds its Annual General Meeting. There has to be a quorum of 25 members present either in person or by proxy. At this meeting the outgoing President reports on the year just completed, the Treasurer reports on the Club finances and the Secretary reads the minutes of the previous AGM. Members then elect their Club Committee to manage the Club for the following year. The Committee is made up of 12 Members.

There are four Executive positions. These are:

• President who is responsible for ensuring the Club complies with its Constitution, chairs Club meetings and Committee meetings and acts as Club representative with BMW Clubs Australia and other outside bodies.
• Vice President assists and stands in for the President where needed and acts as Club Ombudsman to settle any disputes between Club members.
• Secretary manages the Club's general business, including minutes of all formal meetings and receiving and issuing correspondence on behalf of the Club.
• Treasurer maintains financial records of the Club, including collection of revenue, payment of accounts, attending to tax matters, and preparation of Annual Accounts and presentation to AGM.

The remaining 8 General Committee members share the following committee functions, serve on club subcommittees or call on expert members, from outside the committee, to perform the following club functions:

• Membership Secretary maintains the Club Membership Database, including registering new members, processing annual membership renewals and issue of membership cards.
• Motorsport Director manages the Club's Motorsport activities and chairs the Motorsport Subcommittee.
• Social Events Director manages the Club's social events and chairs the Social Subcommittee.
• Merchandise Officer co-ordinates production and sale of Club merchandise.
• Webmaster keeps the Club's website up to date as well as managing the Club's electronic communications.
• Torque of the Town Editor is responsible for receiving all articles and compiling 4 Journals each year, selling advertising in the journal and chairs the Editorial Subcommittee.
• Club Delegate to BMW Clubs Australia, responsible for attending BMWCA Annual meeting and managing all communications to and from BMWCA, BMWGA and BMWAG (usually performed by President).
• Public Officer ensures compliance with all requirements of the Department of Fair Trading and Associations Incorporation Act 2009 (usually performed by the Secretary or Treasurer).
• Dealer Liaison Officer responsible for keeping the Club liaison with all dealers in NSW and providing them with Club magazine, membership forms and other relevant documentation.
• Marketing Manager has three tasks:

1. Promoting the Club and recruiting potential new members,
2. Researching what members want and working towards fulfilling those desires and
3. Selling advertising to new advertisers in Torque or the Town and on the Club Website.

• Sponsorship works with the Club's supporters and the BMW Dealer Network to provide sponsor opportunities for special events.
• Historic Plates Registrar responsible for managing the Historic Plates Register and ensuring Club adherence to RTA requirements.
• Charity works within the Club to promote the clubs work in assisting worthwhile charities.

Members of the Club Committee meet once each month to manage the business and affairs of the Club and to set its strategic direction. Individual Committee members report on their specific responsibility and plan and discuss upcoming events. For those Committee members unable to attend a meeting in person, we provide a conference call arrangement.

Please consider nominating for a Committee position and being present at the Annual General Meeting, Wednesday 1st December. Nomination forms for positions are attached and will be mailed to all members during October. The venue for the AGM will be notified in the Notice of Meeting to be issued during November.

A more detailed analysis of each of these committee and club operational functions is contained in the Committee Handbook, an excerpt of which is on this Club website on the Contact Us page.

2010 Annual General Meeting

Your opportunity to have a say in the operation of your club is on Wednesday Evening 1st December at your Club's Annual General Meeting. The whole Committee will be elected. Nomination forms for positions on the Committee will be mailed to all members in October. We need new blood and new ideas in the Committee so please consider nominating for a position. The venue for this important event will be advertised in November.

Attachments:

2010 AGM - Committee Member Nomination Form	54 Kb
2010 AGM - Agenda and Proxy Form	9 Kb
2010 AGM - Financial Report	931 Kb

2010 Christmas Picnic BBQ

This year we are combining our Christmas Picnic BBQ with members of our sister club, the BMW Touring Club NSW. This is a fun event for all the family. On Sunday 28th November we are going for a great drive to Avon Dam where the Club will provide nibbles, soft drinks, a sausage sizzle followed by fun and games. Avon Dam is a great picnic spot.

Attachments:

2010 Christmas Picnic Entry Form

302 Kb